San Jacinto County Fair

Camper Trailer Rentals

DIRECTORS: Doug Lilley

Camper Trailer Regulations

1) All trailer spaces will be assigned by trailer committee.

2) Trailer parking is $100.00.

3) No other trailers in camping area except trailers with living quarters.

4) No parking allowed between trailers and barns.

5) Trailers parked the previous year have first choice of same spot.

6) Move in times will be scheduled per the chairperson. You will be contacted by him with your designated move in time. If you miss that time you will then be moved to the next available time and you will loose your assigned spot.

7) Campers will only be allowed to be moved onto the fairgrounds between the following hours:
Thursday September 22rd between - 5:30 pm – 8:30 pm

Friday September 23th between 5:30 pm – 10:00 pm

Saturday September 24th 7:00 am – 10:00 am

No campers will be allowed to move in after this time

ALL CAMPERS MUST BE PREPAID BY FRIDAY SEPT 16TH TO RESERVE YOUR SPOT. AFTER THAT IT'S ON A FIRST COME FIRST SERVE BASIS. WE WILL START MOVING IN FRIDAY 6PM UNTIL 10AM SATURDAY. NO MOVE INS AFTER 10AM SATURDAY WHILE EVENTS ARE GOING ON. THERE WILL BE A SCHEDULE THAT WILL BE SET TO MOVE IN ORDER. IF YOU DO NOT SHOW UP ON SCHEDULED TIME, OTHER CAMPERS WILL BE SET, AND YOU WILL BE PUT WHERE THERE IS AVAILABLE SPACE. NO EXCEPTIONS. YOUR COOPERATION WILL BE APPRECIATED. A FORM WILL BE SENT OUT TO ALL CAMPERS FROM LAST YEAR TO FILL OUT AND RETURN BY FRIDAY SEPT 16 WITH PAYMENT. AFTER PAYMENTS THE SCHEDULE WILL BE SET AND CAMPERS WILL BE CONTACTED AS TO WHEN TO MOVE IN YOUR TRAILER.

Commercial Exhibit Space Rentals

DIRECTORS: Tulley Wilson, David Smith

Commercial Exhibit Barns & Outdoor Spaces Rules

1) No food or open drinks will be sold in the barn.

2) Reservations accepted on a first pay-first reserved basis – cash, money order, or cashier’s check only please. Absolutely no refunds.

3) SJC Fair Association is not responsible for loss or damages.

4) Both indoor & outdoor spaces will be available.

5) Alcoholic beverages are not allowed.

6) Parking is not guaranteed.

7) No trailers or other parking among spaces.

8) Designated spaces will be marked.

9) You will be required to clean up and move out of your space at the conclusion of the fair no later than Sunday, October 2rd by 10:00am.

10) Space size is 10’ x 12’

11) Spaces will rent for $100.00 each. Spaces inside the show barn will now be on a newly constructed concrete slab.

12) Barn will be open for move-in and set up on Friday, September 23th, from 6:00 pm – 10:00 pm.

BARN HOURS DURING FAIR WEEK
Saturday	Sept 24	8:00 - 11:00 p.m.
Sunday	Sept 25	Closed
Monday	Sept 26	4:00 p.m. - 11:00 p.m.
Tuesday	Sept 27	4:00 p.m. - 11:00 p.m.
Wednesday	Sept 28	4:00 p.m. - 11:00 p.m.
Thursday	Sept 29	8:00 p.m. - 11:00 p.m.
Friday	Sept 30	8:00 p.m. - 11:00 p.m.
Saturday	Oct 1	9:00 p.m. - 11:00 p.m.

Click Here to download the Commercial Exhibit Space Rental Form

Concession Rentals

Big White Building
Portable Stands

San Jacinto County Fair & Rodeo
Concession Stand Bid - Big White Building

1. All bids must be in writing and turned in by August 20, 2011. The highest bidder will be
    notified on August 25, 2011.

2. There is a minimum bid for the stand in front of the carnival and the front of the rodeo arena of $1,000.00. There is also a     minimum bid for the portable rodeo stand of $500.00. You will be required to leave a deposit of $250.00 for the two big stands     and $100.00 for the portable stand in the back. Deposits and rental fees must be paid by cashier’s check, cash or money
    order. Both the deposit and rental fees are due in full by September 1, 2011. No personal checks will be accepted.

3. Please note that Health Certificates are required by law and are the responsibility of the vendor. YOU MUST PROVIDE A COPY TO     THE COMMITTEE PRIOR TO OPENING.

4. Only four (4) people will be allowed free entry into the rodeo each night to work the small stand in the back of the rodeo arena     and each of the portable stands. No others will be allowed free entry into the rodeo to work in those stands.

5. Both the deposit and rental fees are due in full by September 1, 2011 by cash or cashier’s check. No personal checks will be     accepted. Money may be mailed to P O Box 804, Coldspring, Tx 77331.

6. All concession stands are rented “as is”.

CLICK HERE TO DOWNLOAD A COPY OF THE BID FORM

San Jacinto County Fair & Rodeo
Concession Space Rental for Portable Stands

1.   All spaces are rented on a first pay basis and designated spaces will be marked prior to the start of the fair.

2.   All spaces will be $350.00 with an additional $50.00 for a cleanup deposit. Both deposit and rental fees must be paid by       cashier’s check, cash or money order. No personal checks will be accepted. Money is to be paid and spaces are reserved in       advance. Deposit and rental fees are due in full by September 1, 2011.

3.   Each space will be 40 ft long and 30 ft deep.

4.   Vendors will be required to move in on Sept 22nd & 23th beginning at 8:00 am to 12:30 pm each day. If you are not moved in by       12:30 pm on Sat Sept 24th you will forfeit your spot and will not be given a refund. If there is a unforeseen circumstance it will       be handled on a case by case basis.

5.   A clean up deposit of $50.00 will also need to be paid in advance and refunded if space is cleaned up after fair. Refund will be
      mailed within thirty days.

6.   Please note that Health Certificates are required by law and are the responsibility of the vendor. YOU MUST PROVIDE A COPY TO       THE COMMITTEE PRIOR TO OPENING.

7. Water and electricity will be furnished. A single phase 50 amp electrical will be provided but the fair board is not responsible for       any electrical issues beyond our 50 amp chord. All vendors will provide their own 30 amp power cord. No extension cords will be       allowed to power your whole unit.

8.   All spaces will be rented to only vendors who have a portable enclosed building. You will not be allowed to sell food out of       anything that is not enclosed. There will be no cooking or selling of food under canopies or pop up tents.

9.   SJCFA is not responsible for loss or damage.

10. Parking is not guaranteed.

11. You will be required to keep your area clean and keep the trash picked up at all times.

12. Connections to water and electricity may begin Friday Sept 23th and may be open Saturday Sept 24th through Saturday Oct       1st.

13. Please list below 3 different options for your spaces. All spaces will be reserved on a first come first serve basis. We ask that       you list your 3 options in order so we may do our best to accommodate everyone.

14. Move out day is Sunday Oct 2rd. Power boxes will be picked up at 9:00 am. Please make other arrangements if you have food       that will need to be kept cold after this point.

15. If bad weather or rain outs occur there will not be any refunds.

CLICK HERE TO DOWNLOAD THE PORTABLE STANDS RENTAL FORM

CLICK HERE TO DOWNLOAD THE FOOD COURT DIAGRAM